Possession letter

Who uses it and when

The full template

Words in [BRACKETS] are blanks. Fill them in below or after you copy it — nothing you type is sent anywhere.

POSSESSION LETTER

[DEVELOPER / PROMOTER NAME AND LETTERHEAD]
RERA registration no. of the project: [PROJECT RERA REGISTRATION NUMBER]

Date: [DATE OF HANDOVER]

To:
[ALLOTTEE FULL NAME(S)]
[ALLOTTEE ADDRESS]

Subject: Handing over of possession of [UNIT NUMBER], [TOWER / WING], [PROJECT NAME], [PROJECT ADDRESS]

Reference: Agreement for sale dated [AGREEMENT DATE], registered as document no. [DOCUMENT NUMBER] at [SUB-REGISTRAR OFFICE]

Dear [ALLOTTEE NAME],

1. HANDOVER
We hand over to you today vacant and peaceful physical possession of unit no. [UNIT NUMBER] on the [FLOOR] floor of [TOWER / WING], with a carpet area of [CARPET AREA] square feet as defined under the Real Estate (Regulation and Development) Act, 2016, together with [PARKING NUMBER(S)].

2. OCCUPANCY CERTIFICATE
The occupancy certificate for the building was issued by [AUTHORITY] on [OC DATE], reference [OC NUMBER]. A copy is enclosed.

3. PAYMENTS
We confirm receipt of the full consideration of Rs. [TOTAL CONSIDERATION] under the agreement, and of the following other amounts: [MAINTENANCE DEPOSIT, CORPUS, UTILITY DEPOSITS, EACH WITH AMOUNT AND RECEIPT NUMBER]. No further amount is due from you except as stated in clause 6.

4. KEYS AND ITEMS HANDED OVER
[NUMBER] main door keys, [NUMBER] other keys, [ACCESS CARDS], electricity meter no. [METER NUMBER] with reading [READING], water meter reading [READING], gas meter reading [READING], warranty cards for [APPLIANCES].

5. SNAG LIST
The snag list prepared at the joint inspection on [INSPECTION DATE] is attached and signed by both sides. We will complete the listed items by [SNAG COMPLETION DATE].

6. MAINTENANCE
Maintenance charges for the unit begin on [MAINTENANCE START DATE] at Rs. [MAINTENANCE RATE] per [SQUARE FOOT / MONTH], billed by [MAINTENANCE AGENCY OR ASSOCIATION].

7. DEFECT LIABILITY
Your rights under section 14(3) of the Real Estate (Regulation and Development) Act, 2016 for structural defects and defects in workmanship, quality or provision of services, reported within five years of the date of handing over possession, are not affected by this letter.

8. CONVEYANCE AND ASSOCIATION
[STATUS OF THE CONVEYANCE DEED / SALE DEED, AND OF FORMATION OF THE ALLOTTEES' ASSOCIATION OR SOCIETY, WITH DATES]

For [DEVELOPER / PROMOTER NAME]

______________________
[AUTHORISED SIGNATORY NAME AND DESIGNATION]

ACKNOWLEDGEMENT BY ALLOTTEE
I / We have taken possession of the unit described above on [DATE], subject to the attached snag list.

______________________
[ALLOTTEE FULL NAME(S)]

Enclosures: occupancy certificate copy, snag list, payment statement, meter readings, warranty cards.

This is a sample, not legal advice. Have a lawyer review it for your state and your deal before anyone signs.

What to check, clause by clause

Numbered as they appear in the template.

How to complete it

In the order it happens.

1. 1

   Ask for the draft letter, the occupancy certificate and the final statement of account a few days before.

2. 2

   Inspect the flat with the possession handover checklist and write the snag list.

3. 3

   Check the letter against this template, especially the occupancy certificate, payments and defect liability lines.

4. 4

   Sign the acknowledgement only with the snag list attached and countersigned.

5. 5

   Collect keys, meter readings and warranties, and record the date.

Questions people ask

Sources

• Real Estate (Regulation and Development) Act, 2016, sections 11(4)(b), 14(3), 17 and 19(10)