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Rent receipt format

One receipt per month that records who paid whom, for which home, for which period, how much and how. Employers use it for HRA claims.

Single page14 blanks to fillFree to copy and adapt

Who uses it and when

Who

Landlords giving receipts, and tenants who claim house rent allowance from their employer.

When

Each time rent is paid, or once a quarter or year when an employer collects proof for HRA.

Assumes

Assumes rent for a home. For a commercial lease, a tax invoice from the landlord replaces this receipt where the landlord is registered under GST.

The full template

Words in [BRACKETS] are blanks. Fill them in below or after you copy it — nothing you type is sent anywhere.

Fill in the blanks on screen (0 of 14 filled)
RENT RECEIPT

Receipt no.: [RECEIPT NUMBER]
Date: [DATE OF RECEIPT]

Received with thanks from [TENANT FULL NAME] the sum of Rs. [AMOUNT IN FIGURES] (Rupees [AMOUNT IN WORDS] only) towards rent for the residential premises at [FULL ADDRESS OF THE RENTED PROPERTY WITH PINCODE], for the period from [PERIOD START DATE] to [PERIOD END DATE].

Mode of payment: [CASH / CHEQUE NO. AND BANK / UPI OR BANK TRANSFER REFERENCE]
Paid on: [DATE OF PAYMENT]

Landlord's name: [LANDLORD FULL NAME]
Landlord's address: [LANDLORD ADDRESS]
Landlord's PAN: [LANDLORD PAN]
(Employers ask for the landlord's PAN when the rent paid in the financial year exceeds Rs. 1,00,000.)

Signature of landlord: ______________________
[REVENUE STAMP, IF YOUR EMPLOYER ASKS FOR ONE ON A CASH RECEIPT]

This is a sample, not legal advice. Have a lawyer review it for your state and your deal before anyone signs.

What to check, clause by clause

Numbered as they appear in the template.

Receipt no. and date

Numbering and date

A running number makes a year of receipts easy to check.

Received from

Names and address

Use the tenant's name as it appears in the employer's records, and the full address of the rented home.

Amount

Amount in figures and words

Both, so the figure cannot be altered. The rent receipt generator writes the words for you.

Period

Period covered

One calendar month per receipt is the cleanest record.

Mode

Mode of payment

A bank transfer or UPI reference is the strongest proof that rent was actually paid.

PAN

Landlord's PAN

Employers ask for the landlord's PAN when the rent paid in the year exceeds Rs. 1 lakh. If the landlord has no PAN, employers usually ask for a written declaration from the landlord.

Signature

Landlord's signature

Signed by the landlord, not the tenant. Some employers ask for a revenue stamp on a cash receipt; ask yours.

How to complete it

In the order it happens.

  1. 1

    Fill in the tenant's and landlord's names, the address and the monthly rent.

  2. 2

    Enter the period and the mode of payment with its reference.

  3. 3

    Add the landlord's PAN if the year's rent exceeds Rs. 1 lakh.

  4. 4

    Have the landlord sign each receipt and keep a copy.

Questions people ask

When is the landlord's PAN needed for HRA?

When the rent paid in the financial year exceeds Rs. 1 lakh, employers ask for the landlord's PAN, as instructed by the Central Board of Direct Taxes.

Is a rent receipt enough to claim HRA?

Employers usually ask for receipts and may also ask for the rent agreement or payment records. Paying by bank or UPI makes the claim easy to support.

Can I generate twelve receipts at once?

Yes. The rent receipt generator builds one receipt per month for the range you choose, ready to print and sign.

Sources

  • Central Board of Direct Taxes, annual circular on tax deduction at source from salaries (landlord's PAN for rent above Rs. 1 lakh a year)